Qawwa 2025 platform guide: Step-by-step explanation of registration, contract notarization and subscription fees

Your all-in-one companion to easily understand a powerful platform and manage your business in the Kingdom

Do you find it difficult to keep up with the constant updates of the Saudi labor system? Or maybe you're wondering how to document your employee contracts and ensure your organization is compliant without falling into legal violations? We understand that dealing with government digital platforms can seem complicated at first, especially when it comes to strong subscription fees or complicated service transfer procedures.

In this comprehensive guide to 2025, we take you on a step-by-step tour that explains everything you need to know about Qiwa. By reading this article, you'll get clear steps for registration, a thorough understanding of the differences between Qiwa and other platforms such as Madad, as well as practical solutions to common technical issues. Our goal is to enable you to manage your human resources with confidence and professionalism, saving you time and effort and ensuring the stability of your business in the Saudi market.

What is Qawwa and how does it support the labor market in Saudi Arabia?

The Qiwa platform is the unified digital interface and integrated work system launched by the Ministry of Human Resources and Social Development in the Kingdom of Saudi Arabia. The platform aims to automate all work procedures and transform them from traditional paper-based transactions to instant digital services. It plays a pivotal role in achieving the goals of the Kingdom's Vision 2030 by raising the efficiency of the labor market, increasing transparency between the parties to the contractual relationship, and accelerating the pace of completing government transactions. It is not just a website, but a major database that connects establishments, employees, and government entities to ensure full compliance with labor regulations.

Beneficiaries of Qawwa's services: Smart solutions for employers and employees

The Qawwa platform mainly targets three main categories. First Employers and OrganizationsIt gives them the tools to manage visas, document contracts, and monitor compliance indicators. Secondly Employees (Saudi and expatriate)It allows them to access their documented contracts, approve service transfer requests, and issue professional certificates. Thirdly Government agencies which uses data to develop labor policies. The platform provides smart solutions that ensure the preservation of the rights of both parties; the employee guarantees his rights through an electronically documented contract, and the employer guarantees the stability of his establishment by complying with regulations.

H2: How to sign up for Qawwa and access the dashboard easily

The process of accessing the Qawwa platform is closely linked to the national verification system to ensure the highest standards of digital security. Users can access the platform through easy steps that start by going to the official website. Designed to be easy to use, the Qwa dashboard provides a comprehensive overview that includes the number of employees, the status of work licenses, and the percentage of Emiratization (Nitaqat). Quick access to this information helps in making accurate management decisions and prevents any violations resulting from the expiration of official documents.

Steps to create a new account for individuals via Nafeed

To register as an individual, you must first have an active Absher. The steps begin by logging into the Qawwat registration page and selecting "Registration via Unified National Access". You will be asked to enter your National ID or Iqama number, and then you will receive a verification code on your Absher-registered mobile phone. After verification, you will be asked to complete contact information such as email and mobile number and set a strong password. Once completed, you will be able to access individual services such as viewing your employment contracts.

How to register a business and activate the company file in Qawwa

For establishments, registration requires that the person performing the transaction is the owner of the establishment or a duly authorized person. After logging in as an individual, go to "Establishment Accounts" and add the establishment using Establishment Unique Number (starting with 700). The activation process requires the payment of the annual subscription fee, and once paid, the company's file is activated to be able to issue professional visas immediately and use all e-services associated with the unified number.

1. Valid national ID or residency number.
2. An active account in National Unified Access (Absher).
3. Establishment Unified Number (700).
4. An official business email address and an active mobile number.
5. A mada card or credit card to pay the fees.

The most important services of the Qawwa Business Platform: Digital Human Resources Management

The Qawwa platform is the primary driver of human resource management in the Saudi private sector. It provides an integrated system that covers the entire lifecycle of an employee within an organization. One of the most prominent services is the Emiratization Index (Nitaqat), which helps organizations know their status and how to improve it. The platform also provides an instant professional visa service that enables compliant enterprises to recruit workers without the need to visit labor offices, which enhances the speed of business growth.

Documenting labor contracts electronically: Conditions and steps

Contract notarization through Qawwa is now mandatory for all organizations. The process begins with the employer entering the contract data, then the contract is automatically sent to the employee's account for approval. Once approved, the contract is considered Officially documented and reflected in the social insurance system (GOSI). This service ensures that the digital copy is the approved legal reference, and facilitates the process of registering the employee in insurance automatically without the need for additional procedures.

Transfer of services and change of profession via Qawwa platform

The Qawwa platform has greatly facilitated the process of transferring employee services, as the procedures are done electronically in accordance with the contractual relationship optimization initiative. Establishments can also submit requests to change professions directly through the platform, provided that the new profession is compatible with the establishment's activity and the employee has the necessary certificates. This flexibility contributes to improving the efficiency of the distribution of competencies within the labor market.

Instant issuance and renewal of work permits

A migrant worker's residency cannot be renewed without a valid work license. It allows the calculation of the amount due (financial compensation) and the issuance of an instant payment number. Once paid, the status of the license is automatically updated in the Ministry of Interior's systems, enabling immediate residency renewal. This technical linkage ensures the continued legality of the worker's presence in the establishment.

Qawya platform services for individuals: Protecting employee rights and career development

Qawat focuses on empowering the employee through the "Unified Employment Profile". This system ensures that there are no fictitious contracts registered in the employee's name and provides a safe way to communicate with the employer through official requests. Having a unified platform promotes legal literacy among employees and reduces labor issues.

How do you read and approve your employment contract at Qawwa?

When a contract is updated, the employee receives a text message. After logging in, the employee goes to "Job Contracts" where the contract appears as "Waiting for approval". The platform allows reviewing all clauses (salary, allowances, etc.). The employee has the right to approve and the contract becomes effective, or reject the contract with reasons.

Obtaining a certificate of experience and standardized employment record

can be issued Digital Experience Certificate Documented at the end of the contractual relationship, eliminating the need for manual paperwork. The unified employment record also displays an accurate chronology of all jobs, making it easier to submit a resume with an official reference.

Qawwat 2025 Subscription Fees and Payment Methods

An annual subscription is mandatory for organizations. The platform supports SADAD, credit cards, and mada. It is important to note that Qawwa's fees are administrative fees for the platform, which are Quite different from financial compensation paid to the Ministry of Finance.

Annual subscription packages for establishments according to the number of workers

The subscription cost depends on the size of the organization. There are packages for small (Class A), medium and large organizations. It is always advisable to log in to the facility account to see the customized invoice based on the current number of workers.

Solving common Power Platform issues and technical bugs

Most issues can be resolved by updating data in alternative platforms such as National Address or Social Insurance. Awareness of how to deal with these errors saves time and prevents disruption to the organization's interests.

What do you do if you have trouble logging in?

Make sure your account is working. If the issue is with a strong password, use Forgot Password. It is recommended to use the latest version of Google Chrome and clear cookies to ensure the page works.

• Q: Can the services of a worker be transferred without the employer's consent? A: Yes, in cases such as contract expiration or non-payment of salaries.
• Q: Does a strong subscription replace Madad? A: No, each platform has a complementary specialty.
• How to contact Qawwa technical support and customer service

Qawwa provides multiple support channels to ensure users are assisted. It is advisable to have the "Ticket Number" or "Organization Number" ready when contacting for faster processing.

Contact numbers and office hours

You can get in touch via Qawwa Customer Service Unified Number (920000105) or the Ministry of Human Resources number (19911). The support works from Sunday to Thursday, from 8am to 5pm. Support is also available via the official X account.

Conclusion: Your next steps for your organization's success

Thank you for reading this guide. We hope this information has provided you with the clarity you need to run your business in Saudi Arabia efficiently and successfully.